Struggling to stay organized isn’t a one-size-fits-all problem.
You may be a meticulous note-taker, yet you grapple with ordering information in a useful way or sharing it with the right person at the right time. Or you may command your tasks and workflow with the precision of a Swiss watch but need help organizing the finer details in your personal life, such as receipts and business cards.
Ultimately, though, poor organization grinds productivity to a halt. But, as the saying goes, there’s an app for that. Apps for organizations are no exception.
Why Use an Organization App?
Keeping yourself organized is crucial if you aim to increase productivity. As remote work takes hold, more and more people are juggling home and office responsibilities. Without good organization, effectiveness, motivation, and well-being suffer.
Today, tons of different organization software and tools can help you manage both personal tasks and work-related processes.
Here are some of them:
- Notes and to-do lists
- Time tracking and planning
- Expenses
- Travel itineraries
- Scanned documents
- Business cards
- Team chat and work-related communication
- Project and task management
- Shared documents, files, and cloud-based storage
15 Best Organization Apps in 2024 (for Personal and Business Use)
To help you organize your life and business better while keeping your productivity high, here’s a rundown of the best 15 organization tools and apps to try out:
1. Brosix
Brosix is all-in-one instant messaging software for businesses to streamline and secure team communication.
Brosix gives you a fully encrypted, private team network that you can tailor to the unique needs of your business. Set up chat rooms for specific projects, teams, departments, or company branch locations. Broadcast messages to handpicked audiences or chat one-to-one. It’s all archived and easily retrievable.
Collaborate in real time thanks to rich voice and video calling capabilities, unlimited file sharing, screen sharing with remote desktop control, a virtual whiteboard, and more. Manage it all on a granular level through the Web Control Panel, including user access to features, contact lists, and chat rooms, all the way down to individual data security permissions.
Loaded with robust messaging features, collaboration tools, and control options, Brosix increases and secures team communication by replacing the need to use multiple instant messaging apps, or worse, free instant messengers that can pose a serious threat in the workplace.
Brosix also offers integrations with tools like Google Calendar and Calendly. You’ll receive reminders and notifications within Brosix for upcoming events on your schedule.
“Since implementing Brosix, we’ve noticed a significant boost in productivity. Our team is more connected than ever, and tasks are completed faster. The platform has also reduced our reliance on email, which has helped us avoid the clutter and distractions that come with it.
The tool has truly transformed the way we work, and I can’t imagine going back to our old ways. Festoon House is more efficient, productive, and successful—all thanks to Brosix!” — Matt Little, Founder and Managing Director, Festoon House
Brosix pricing: Free for up to three users; Paid plans start at $4 per user/month
Pros and cons
| Brosix Pros | Brosix Cons |
| Offers advanced end-to-end encryption and a closed network, providing a secure platform for businesses to communicate | Brosix’s mobile apps are not as feature-rich as the desktop version. |
| Incredibly simple to set up and use, even for those with limited technical skills. | Does not offer many integrations with other apps and services like other |
| Provides features such as screen sharing, file sharing, and group chat for effective teamwork | The lack of certain emojis may be a drawback for some users. |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 4.3 (Stars) from 14 people
- Capterra 4.6 (Stars) from 71 people
- G2 4.7 (Stars) from 44 people
2. Awesome Note 2
If you’re an iPhone user looking to stay on top of the daily humdrum or just record those spur-of-the-moment ideas, check out Awesome Note 2. The all-in-one planner combines notes, to-do lists, and calendars in a clean design that’s bright, intuitive, and customizable. Take advantage of different templates, create multiple lists, organize them into separate categories or folders, color-code them, and sync everything between your iOS devices.
As far as personal productivity apps go, Awesome Note 2 is appropriately named, unless you’re an Android user. In that case, you’ll have to look elsewhere, as it sadly isn’t available to you.
Awesome Note 2 pricing: Free
Pros and cons
| Awesome Note 2 Pros | Awesome Note 2 Cons |
| Integrates note and schedule management, allowing users to manage their calendars, to-do lists, and notes in one place | Users have reported bugs, including CPU and battery usage problems. |
| Offers various customization options, including different templates, color-coding, and folder organization | Complaints about customer support, with users having difficulty getting help for issues they encounter |
| Includes rich writing features such as photo, voice recording, and drawing attachments | The interface can be overwhelming with multiple features and options. |
Available on: iOS
User ratings: App Store 4.0 (Stars) from 510 people
3. Evernote
Android users bummed about missing out on Awesome Note 2 needn’t look further than Evernote. More than just a note-taker, Evernote is one of the most powerful organization apps out there. Manage to-do lists, scan business cards, receipts, and handwritten notes, and even record voice memos. Attach docs, photos, and PDFs and organize them all however you see fit. It’s a highly popular option to boost your productivity, and unlike Awesome Note 2, it offers a free version and an option for PC.
“Evernote’s ability to sync across all devices ensures I have critical information at my fingertips, whether I’m in the office or on the go. Evernote has positively impacted my business by boosting productivity and keeping information well organized, which is crucial for decision making.” — Roman Zrazhevskiy, Founder and CEO, MIRA Safety
Evernote pricing: Free; Paid plans start at $14.99/month
Pros and cons
| Evernote Pros | Evernote Cons |
| Syncs notes across multiple devices, ensuring data is always up-to-date | The free version has limitations on storage space and access to certain features. |
| Offers a wide range of features, including integration with calendar apps such as Calendly and Google Calendar | The premium plan is expensive compared to similar note-taking apps or platforms. |
| A clean and straightforward user interface that is easy to navigate | A lack of end-to-end encryption |
Available on: iOS, Android, macOS, Windows
User ratings:
- Trustpilot 1.3 (Stars) from 353 people
- Capterra 4.4 (Stars) from 2,008 people
4. TripIt
If you’re a frequent traveler or the kind who’s always on the go during trips, keeping plans straight and itineraries separate can be a hassle. If that sounds like you, then TripIt might be your go-to place.
TripIt analyzes and organizes all your relevant travel information. Simply forward your travel confirmations to the TripIt email address, or sync the app with your email. TripIt then compiles your plans into one master itinerary that you can review from any device, online or offline. TripIt even includes travel maps, like airport terminals, and directions for events that are back-to-back.
TripIt pricing: Free; TripIt Pro for $49/year
Pros and cons
| TripIt Pros | TripIt Cons |
| Excels at organizing travel plans, consolidating all bookings into one easy-to-follow itinerary | There might be rare instances where information is not fully up-to-date or accurate. |
| Provides real-time updates on flight delays, gate changes, and other crucial travel-related information | The most compelling features, like real-time flight alerts and seat tracking, are reserved for the Pro version. |
| Integrates well with various travel services, allowing users to manage all aspects of their trip in one place | Occasional syncing errors between the app and email accounts |
Available on: iOS, Android, macOS, Windows
User ratings:
- Trustpilot 2.6 (Stars) from 26 people
- G2 4.7 (Stars) from 43 people
5. Expensify
Expensify is an expense management solution that simplifies the process of submitting and approving expense reports so you can keep spending neat and tidy.
Suited to large companies, small businesses, and individuals, Expensify offers respective plans for each. The app supports multiple user roles, admin capabilities, policy auditors, as well as integrations with accounting software such as QuickBooks. For business travelers, Expensify connects with other travel apps and even provides options like mileage tracking.
“Expensify has been a game-changer in managing business expenses. This tool automates the process of tracking and categorizing expenses, which eliminates the tedious task of manual entry. One of its standout features is the SmartScan function, allowing you to snap a photo of your receipt, and Expensify will automatically extract the relevant details. This automation saves time and reduces errors, making expense reporting more efficient and accurate.” — Mary Tung, Founder and CEO, Lido.app
Expensify pricing: Free; Paid options start at $5/month
Pros and cons
| Expensify Pros | Expensify Cons |
| Easy to track and manage expenses through a mobile app and web platform. | Limited customization options are available to fit specific business needs. |
| Automates expense reporting, reducing manual data entry | Technical issues like connectivity problems or errors in processing transactions can occur. |
| Integrates seamlessly with popular accounting software like QuickBooks, Xero, and SAP. | Advanced features might be costly for some users |
Available on: iOS, Android, Mac, Windows, Linux, Web
User ratings:
- Trustpilot 4.3 (Stars) from 301 people
- Capterra 4.4 (Stars) from 1,085 people
- G2 4.5 (Stars) from 5,147 people
6. Todoist
If you’re the kind of person with checklists always scattered about, Todoist could just be your saving grace. An easy-to-use to-do list organizer, Todoist helps you streamline these annoying and often messy lists.
You can make a list of tasks, set deadlines, assign goals to other people in group projects, prioritize via color-coding schemes, and track progress with productivity graphs. Todoist will even file the task for you and set a reminder, allowing you to take control of even the most disorderly lists.
“Todoist serves as my ‘second brain.’ This concept, coined by Tiago Forte in his book, is about offloading the mental burden of remembering and organizing everything onto an external system. Todoist is perfect for this. Whenever I have a task, idea, or note, I quickly capture it in Todoist. The mobile app is fantastic for adding things on the go, and it syncs seamlessly with the desktop version, so I always have my to-do list up-to-date no matter where I am. This system helps me stay organized and ensures that I don’t forget anything important.” — Gary Gray, CEO, CouponChief.com
Todoist pricing: Free; Paid options start at $4 per month
Pros and cons
| Todoist Pros | Todoist Cons |
| Allows users to easily create tasks and manage projects through its intuitive interface | Some users may find the app’s features and functionality overwhelming. |
| Offers a high degree of customization, enabling users to tailor the app to their specific needs and workflows | Some may find the collaboration features insufficient for large-scale team projects. |
| Limited integration options, compared to other task management tools |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 3.7 (Stars) from 45 people
- Capterra 4.6 (Stars) from 2,403 people
- G2 4.4 (Stars) from 791 people
7. Google Drive
One of the challenges of a good organization is staying in sync with those with whom you collaborate. But with over 2 billion users on the platform, that’s hardly a problem with Google Drive. Undoubtedly, this is one of the best apps that can help with managing your work tasks.
Drive is a multi-functional communication platform for file sharing, cloud storage, and remote collaboration. Teams and individuals can create docs, spreadsheets, slides, drawings, and more, then store and access the files on any device. Share and access files quickly with a URL link, comment and collaborate in real time, and view previous versions prior to editing. Better yet, with 15 GB of free storage, Google Drive is affordable for those on the tightest of budgets.
“For real-time collaboration, Google Drive has become our right hand. We often share and edit documents, spreadsheets, and presentations there. The ability to work on the same document simultaneously has sped up our projects and made our workflow much more efficient. Furthermore, everything is kept connected and organized thanks to its interaction with other Google Workspace apps.” — Scott Cohen, CEO, InboxArmy
Google Drive pricing: Free for up to 15 GB of cloud storage; Paid plans start at $1.99/month for up to 100 GB of storage
Pros and cons
| Google Drive Pros | Google Drive Cons |
| User-friendly interface that allows easy access to files and collaboration. | In the past, Google Drive has faced security risks, including data breaches and unauthorized access to files. |
| Supports Microsoft Office files, making it easy to collaborate with users who use Microsoft Office | Google Drive has a limit of 750 GB on the size of files that can be uploaded in a day. |
| Allows real-time collaboration on files, making it easy to work with team members remotely | Limited integration with other apps can make it difficult to use with certain tools. |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings: Capterra 4.8 (Stars) from 27,433 people
8. Dropbox
Founded in 2007, Dropbox is a pioneer in the realm of digital document organization. The cloud-based content management solution facilitates quick storage and easy collaboration on files. Using the Dropbox client, you can drag and drop everything, from individual files to your entire PC. You can even share and organize Google Drive documents, with links to the Drive files embedded in Dropbox folders. Leave comments, provide feedback, and assign roles to streamline document collaboration.
“We use Dropbox Business, and it’s incredibly simple and fast. I think this is the most crucial aspect to highlight about Dropbox Business. It’s very quick and straightforward to use. A slow, cumbersome program could significantly hinder a company because every time employees need to access their stored files, it would be a lengthy process. This speed also enables our team members to share files quickly, helping to complete projects more efficiently.” — Amir Elaguizy, CEO and Co-Founder, Cratejoy. Inc
Dropbox pricing: Free up to 2 GB of storage; Paid options start at $9.99/month for 2 TB of storage; Free trial for all paid plans except for Dropbox Plus
Pros and cons
| Dropbox Pros | Dropbox Cons |
| Available across all major operating systems, devices, and browsers | Dropbox’s free Basic plan offers only 2GB of storage. |
| Offers automatic file backup, ensuring that files are constantly backed up to the cloud | Some users find the interface not intuitive enough for professional use. |
| Allows users to access files without an internet connection | Dropbox’s search function has been criticized as limited and lacking basic tools for finding specific files. |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 1.3 (Stars) from 1,143 people
- Capterra 4.5 (Stars) from 21,592 people
- G2 4.4 (Stars) from 26,884 people
9. CamCard
Networking is a great way to boost your contacts. Unfortunately, it often leaves you with a stack of business cards, which can bog you down. And you can never really seem to locate the right card at the right moment. CamCard solves both of these issues. Just snap a picture of the business card, and CamCard does the rest, organizing the relevant information and automatically adding it to your contact list.
CamCard pricing: 30-day free trial; Paid plans start at $21 per user/month
Pros and cons
| CamCard Pros | CamCard Cons |
| Quick scanning of business cards and adding to contacts | Struggles with complex graphics or unusual card designs |
| Captures the front and back sides of business cards | Can be slow to integrate with other software |
| Cost-effective solution compared to traditional scanners | OCR technology isn’t always accurate. |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 3.6 (Stars) from 1 person
- Capterra 4.3 (Stars) from 16 people
- G2 4.5 (Stars) from 2 people
10. SwiftScan
In the crowded field of mobile scanning apps, SwiftScan deserves consideration thanks to its ease of use, rich file management capabilities, and tight security protocols.
With SwiftScan, it’s easy to capture documents. The camera automatically deploys upon launching the app, or you can choose to start from your library. The library groups your scans by capture date, but from there, you can create folders to better organize your files. For the security conscious, and unlike some competitors, SwiftScan retains nothing on its servers. Save scans locally or send them to one of 17 cloud services, including Google Drive and Dropbox.
“SwiftScan has revolutionized the way I manage documents, both in my business and personal life. Using it, I can quickly scan and digitize important papers, receipts, and even whiteboard notes straight from my phone. The quality of the scans is remarkable, capturing clear, high-resolution images that are easy to read and store. This feature alone saves a significant amount of time compared to traditional scanning methods. Instead of dealing with bulky scanners or wasting time manually organizing papers, SwiftScan lets me handle everything from my phone, instantly.” — Casey Meraz, CEO, Juris Digital
SwiftScan pricing: Free; Paid plans start from $5.99/month
Pros and cons
| SwiftScan Pros | SwiftScan Cons |
| Allows seamless integration with various cloud storage services | Requires a very still camera to capture high-quality scans, which can be challenging in certain environments. |
| Offers advanced editing features, including filters and image enhancement | Limited free version |
| Provides an electronic signature feature |
Available on: iOS, Android
User ratings:
- Google Play Store 4.1 (Stars) from 63,248 people
- App Store 4.8 (Stars) from 18,958 people
11. Toggl Track
Workdays teem with productivity killers. They deflect your attention for a second here and a few minutes there, until suddenly you’ve lost the whole day. While Toggl Track won’t eliminate distractions for you, it can help you track your time to pinpoint where your work hours go.
Toggl Track syncs between your phone, desktop, and the web, so you can log hours from your browser and then stop from your phone. With Toggl, you can even track time on ClickUp or sync Toggl time with ClickUp.
This organizational tool allows you to create projects and add clients. Then, it tags and sums it up with business intelligence reports that you can export and analyze. This helps you not only discover where your time goes but also adjust your workflow appropriately.
Toggl Track pricing: Free for up to 5 users; Paid plans start at $10 per user/month
Pros and cons
| Toggl Track Pros | Toggl Track Cons |
| Easy to use and set up across multiple devices | Offline mode with limited functionalities for a limited duration |
| Allows for extensive customization, including setting up multiple customers and projects | Occasional synchronization issues |
| The Toggl Track Chrome extension automatically tracks times based on open tabs. |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 3.0 (Stars) from 47 people
- Capterra 4.7 (Stars) from 2,304 people
- G2 4.6 (Stars) from 1,562 people
12. Proofhub
ProofHub is a user-friendly project management tool that gives you full control over your daily tasks.
ProofHub takes the place of apps like Slack, Toggl, Harvest, and Dropbox, so you don’t have to invest in or switch among many tools while working. Its simple interface keeps the entire team on the same page. Team members can coordinate work schedules, carry on conversations and discussions, propose ideas, assign tasks, and track progress status all from one place. Thus, collaboration and communication become effortless and mess-free, leading to improved productivity.
ProofHub pricing: Free trial for 14 days; Flat pricing starting at $45 a month
Pros and cons
| ProofHub Pros | ProofHub Cons |
| Provides complete control over teams and projects, allowing for easy task assignment and progress monitoring | Lacks integration with popular tools, such as Trello and Asana |
| Intuitive design and user-friendly interface, making it easy for teams to get started and collaborate effectively | Notifications can sometimes be overwhelming, making it difficult for users to focus on tasks. |
| Offers customization options, including custom workflows and roles, which help teams manage their work efficiently | Some users find the pricing structure to be high, particularly for small businesses and startups. |
Available on: iOS, Android, Windows, macOS, Linux, Web
User ratings:
- Trustpilot 2.9 (Stars) from 7 people
- Capterra 4.6 (Stars) from 101 people
- G2 4.5 (Stars) from 90 people
13. Otter.ai
Otter.ai is an AI-powered voice transcription app for your mobile and desktop devices. Otter.ai captures meetings, interviews, lectures, and more. This smart tool takes notes instead of you, so you can focus on the conversation itself. Annotate transcriptions in real time, search text, set up groups to organize conversations and collaboration, share and export recordings, and arrange them all into folders. It’s like a personal voice assistant in the palm of your hand.
“In daily operations, this tool proves invaluable. After a client call or team meeting, we can quickly review the transcription, tag important points, and even assign tasks directly from the app. The search function allows us to find specific quotes or data points within past transcripts, helping to streamline workflows and ensuring that follow-up actions are timely and accurate. Otter.ai keeps everyone on the same page, boosting productivity and reducing administrative overhead.” — Cesar Cobo, Director of Operations, Webris
Otter.ai pricing: Free basic version; Free Business trial for seven days; prices start at $8.33 per user/month.
Pros and cons
| Otter.ai Pros | Otter.ai Cons |
| Provides highly accurate transcriptions, making it a reliable note-taking tool for various professional fields | Transcribing audio files in other languages is currently only possible in English. |
| Automates the transcription process, allowing users to fully engage in discussions | May struggle with technical or specialized content as well as English accents |
| Offers collaboration features, enabling users to share transcriptions with others |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 3.6 (Stars) from 170 people
- Capterra 4.5 (Stars) from 81 people
- G2 4.3 (Stars) from 202 people
14. Trello
Trello is an agile project management app for progress tracking based on the Kanban method. Trello boards allow you to organize your information, while Trello cards help you keep track of the finer details, such as tasks in your workflow. The drag-and-drop interface lets you easily show progress. Drop your cards onto the board and drag them across as you advance. Open the cards to add comments, due dates, or specific files.
With Trello, you can make boards for every aspect of your life. Teams in companies can use one of the paid plans to unlock unlimited boards, user-level permissions, and integrations with apps like Google Drive, Google Calendar, and Jira.
“Trello’s ease of use and functionality have really been a boon for our fully remote teams. We’ve used it for everything from facilitating internal or cross-functional projects to storing resources like SOPs to portals for virtual team building (we created a ‘Two Truths and a Lie’ game using a board).” — Michael Alexis, CEO, Team Building
Trello pricing: Free; Paid options start at $5 per user/month
Pros and cons
| Trello Pros | Trello Cons |
| Intuitive workflow and user-friendly interface | May struggle with complex tasks and projects |
| Offers extensive customization options through Power-Ups and integrations | The view options in the Free and Standard plans are limited. |
| Accessible on various devices and has a simple pricing structure | Does not show task dependencies, which can be a significant limitation for project managers |
Available on: iOS, Android, macOS, Windows, Web
User ratings:
- Trustpilot 3.6 (Stars) from 166 people
- Capterra 4.5 (Stars) from 23,173 people
- G2 4.4 (Stars) from 13,560 people
15. nTask
While managing projects, you will need to actively communicate with your team members on tasks and share important documents for collaboration. This can all be done on the nTask team communication tool.
With nTask, you can streamline your project communication with task comments and reply to and send messages to your team members in one app. Using this platform, you can share images, videos, and documents and organize them in folders for better file management.
Its rich text editor allows you to edit your messages. Furthermore, ‘@’ mentions can be used to assign a task to a particular team member. The app keeps all your work-related communication in one place and helps you browse it even for finished projects for monitoring and evaluation purposes.
nTask pricing: Free basic plan for up to five users; Paid options start at $3/month.
Pros and cons
| nTask Pros | nTask Cons |
| Integration with Google Calendar, Outlook Calendar, Slack, Zoom, and Zapier | Limited storage capacity, with a maximum of 100 MB in the free plan |
| Offers a range of robust features, including meeting management, note-taking, time tracking, real-time notifications and reminders, and more | The mobile app’s interface and performance can be improved. |
| Allows for customization of workflows, roles, and permissions |
Available on: iOS, Android, macOS, Windows, Linux, Web
User ratings:
- Trustpilot 3.7 (Stars) from 6 people
- Capterra 4.2 (Stars) from 107 people
- G2 4.4 (Stars) from 17 people
Conclusion: Choose the Best App for Your Organizational Needs
With so many organization apps on the market promising to help you arrange your life or your business, finding the right one requires some homework.
Start by breaking down exactly what you need to better organize. Ask friends about their favorite apps or survey your team. Read up on customer reviews and product information on sites like Capterra and G2. Many of the organizational apps available are completely free to download and use, while others offer limited free versions or free trial periods. Don’t hesitate to try a few different tools to determine what works best for you.
If you’re not sure where to start, request a demo from Brosix. An all-in-one instant messaging software for businesses, Brosix offers the features, tools, and control options to streamline and secure your team collaboration.
